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Monitor progress and close data collection

Goal

Reach a representative set of answers, then freeze the data so results and report are consistent.

Introduction​

The engagement page shows, per stakeholder group and per method, how many responses you have against your target. Results can be calculated at any moment during collection to get a first view, without affecting the collection.

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The engagement page with response counts per stakeholder group and the "Close data collection" action.

Steps​

Step 1: Check coverage weekly​

Look at three things:

  • Responses per group against the targets from your plan. One voice is not a group.
  • Coverage of questions. When a group has few respondents and a randomized subset, some questions may have no answer at all. Open the group's questions to check.
  • The groups with nothing. Decide early whether to push them or to let them go. A supplier group with zero answers is better left out, with a note, than filled with one hurried answer.

Step 2: Push the right groups​

Push where an extra answer changes the picture: your employees towards 10 or 20, your customers towards 5, your key experts to complete their interview. A representative voice, such as a works council member or a key account, is worth more than three random replies.

Step 3: Calculate interim results​

Use Calculate results in the results step whenever you want a first view. It takes a few seconds and does not stop the collection. Treat interim results as directional. Subtopics without an answer on one axis are not plotted yet.

Step 4: Close data collection​

When you have enough, close the data collection. Closing:

  • disables all surveys and session links, so no answers arrive after your results,
  • starts the AI analysis of the qualitative comments that feeds your report.

Close before you generate your final report. If you generate the report while answers still come in, the report and the platform will differ.

caution

Closing cannot be undone from the platform. If you need to reopen, contact us through the chat.

Coming soon

The Close data collection action is being added to the engagement page. Until then, tell us through the chat when your collection is complete and we close it for you.

Output​

  • A frozen dataset: all surveys and session links disabled, so results and report cannot drift apart.
  • The AI analysis of the qualitative comments, which becomes the narrative in your DMA report.
  • A response count per group that you can show an auditor as evidence of representativeness.

Next: Review your results.